Implementation Methodology
Planning
Preparing a project plan is a crucial step in project management. It involves defining the objectives, scope, deliverables, and activities required to complete the project successfully.
Identifying key resources is about determining the essential people, materials, equipment, and other assets necessary to execute the project successfully.
Solution Design
The thorough solution design stems from in-depth conversations and one-on-one interviews with project stakeholders, culminating in a Yardi system tailored to deliver efficiency, user-friendly functionality and empowering stakeholders in making informed business choices.
Deciding the master level structure involves determining the overall hierarchy or categorization of data within the solution. This step helps organize and structure the solution's data that allows for efficient data management, reporting, and analysis. Key Masters to consider are,
When designing a solution that involves managing leases, it's important to consider various aspects, such as lease terms, rental amounts, start and end dates, payment schedules, and any associated clauses or conditions.
Billing refers to the process of generating invoices. This may include features such as capturing billing details, generating invoices, calculating taxes or discounts, applying payment terms, managing recurring billing cycles.
Reporting functionality in a solution design involves creating mechanisms to generate meaningful reports from the system's data. Reporting helps users analyze trends, monitor performance, make informed decisions, and track key metrics.
The user access matrix refers to the framework that manages the permissions and privileges granted to different users within the system. It enables efficient system usage, minimizes the risk of unauthorized actions, and supports compliance with regulatory requirements.
Database Configuration
During the Yardi implementation process, database configuration starts with analyzing the data from the legacy system. This step involves thoroughly examining the existing data structures, formats, and quality within the legacy system's.
Once the legacy system data has been analyzed, the next step in database configuration is to identify any gaps. This involves comparing the data elements, fields, and structures in the legacy system with the data model and schema of the Yardi system.
The next step is to prepare the ETL files. ETL files are used to extract data from the legacy system, transform it into a format suitable for the new YARDI system, and load it into the new database.
Once the ETL files are prepared, the data can be uploaded into the new YARDI system's database. During the upload process, data integrity checks are typically performed to ensure the accuracy and completeness of the migrated data.
Testing and Training
In YARDI implementation, a comprehensive testing process involves systematically evaluating the YARDI system to ensure that it meets the desired requirements and functions as intended.
Training the trainer is an approach used to develop internal expertise and knowledge transfer. These trainers undergo comprehensive training to understand the system's features and functionality thoroughly. They then become the primary trainers for other employees.
Creating manuals and documents is an essential step in training and supporting end-users during an YARDI implementation. These materials typically include user manuals, training guides, process documentation, and standard operating procedures (SOPs).
Project Go live refers to the final stage of an YARDI implementation where the new system is officially launched and becomes operational for day-to-day business processes. It marks the transition from the old legacy system or manual processes to the new YARDI system.
Ongoing support is the provision of assistance, maintenance, and troubleshooting services for the YARDI system after the Go live stage. Ongoing support may involve a dedicated support team or help desk that users can contact for technical or functional assistance.
The first month-end close refers to the completion of financial and accounting activities for the first month using the new YARDI system. It helps in validating the system's accuracy, identifying any issues or gaps in the financial processes, and make any required adjustments
Data Conversion
Unstructured data sources for an Yardi implementation can come from various places within and outside an organization, such as Emails, Documents, Images, Legacy Systems and External Databases:
Integrating and managing unstructured data from these diverse sources can be challenging but can also yield significant insights and efficiencies once properly organized and utilized within an YARDI system.
Once all the unstructured data sources are collated for an YARDI implementation, the next steps typically involve several key processes to prepare the data for integration and utilization within the YARDI system. Here's an overview of these steps:
Data Cleansing and Transformation:
Identify and eliminate duplicate or redundant data. Standardize data formats, units of measurement, and naming conventions. Address any inconsistencies or errors in the data. Convert unstructured data into a structured format compatible with the YARDI system.
Data Integration:
Determine how the structured and cleansed data will be integrated into the YARDI system. Evaluate and select appropriate integration tools or methods. Develop or configure data integration workflows to transfer data from various sources into the YARDI system.
Data Mapping:
Map data fields from the unstructured sources to corresponding fields within the YARDI system. Ensure that the mapped data aligns with the data model and schema of the YARDI system. Define any transformations or data manipulations needed during the mapping process.
Testing and Validation:
Conduct thorough testing of data integration processes to verify the accuracy and completeness of the integrated data.
Prepare ETL files:
Once data has been collated and validated the next step is to upload it into the Yardi system. This is achieved by preparing ETL files. These files are structured in accordance with the data model of the new YARDI system.
Yardi Training Solutions
Exalenze understands the need for Training is a crucial aspect of knowledge enhancement in Yardi. To ensure the effectiveness and long-term retention of training, it is essential to incorporate a well-defined methodology and follow-up plan, including refresher training. Exalenze follows a structured and comprehensive 4 stage approach to training and post training follow up and refresher training.
Yardi Reporting Writing
Yardi Voyager is a robust property management software known for its extensive capabilities in streamlining property management operations. Among its notable features is its comprehensive reporting functionality, which empowers users to generate customized reports in various formats.
The reporting module of Yardi Voyager is specifically designed to provide property managers with valuable insights and facilitate informed decision-making. Through Yardi Reporting Solutions, property managers can access a wide array of reports encompassing financial, operational, and marketing aspects.
Over time, Exalenze has acquired profound expertise in crafting reports for numerous clients, enabling them to harness the full potential of Yardi Voyager
Yardi Managed Support Services
Exalenze provides round-the-clock helpdesk support for end users of the Yardi system. This means that clients can access assistance at any time, ensuring minimal disruptions to their operations.
To streamline the support process, Exalenze utilizes an advanced ticketing system. This ticketing system serves as a central hub for logging, tracking, and resolving support tickets.
By offering a comprehensive Yardi Support Program with 24/7 helpdesk availability, advanced ticketing system with analytics, and multiple support channels, Exalenze ensures that its clients receive reliable and efficient support for their Yardi system. This helps clients maximize the benefits of their Yardi investment, minimize downtime, and streamline their operations.
